Creating a Project Roadmap 101

Creating a Project Roadmap 101

Creating a Project Roadmap 101

In today’s competitive corporate ecosystem, almost every leader scrambles with intricate project frameworks. From massive-scale, complex projects to straightforward ones, creating a sustainable project roadmap is no cakewalk. Project managers scour through multi-faceted tactics to keep their stakeholders up-to-date without confining themselves in the loop of day-to-day havoc. Enterprise forerunners who seek ROI focus on up-to-date project roadmaps for efficiency, timely delivery, and increased ROI. Technological advances like timesheet applications and resource management software can do wonders for a seamless, end-to-end coordinated project roadmap.

If you want a flawless roadmap for your next big project, here is a guide!

But first, what is a project roadmap?

On the ground level, a project roadmap is a bird’s eye overview of project functionalities. From the ops to the scope, everything represented on the timeline falls under the hood of the project roadmap, including:

  • Deliverables: Deliverables are the result of your project activities. They can be anything from software or a document to a finished physical product.
  • Scope: The scope of your project represents the big-picture version of what you want to achieve by the end of your project’s cycle.
  • Project Milestones: Project milestones are specific events on the timeline that define a change in your project lifecycle.
  • Project cycle: The project cycle defines the chronological order in which the project activities occur, and the milestones achieved.
  • Threats: Risks or threats are challenges within a project timeline that can cause the project to steer off its defined budget or schedule.

Significance of a project roadmap

The initial days of the project are synonymous with uncertainty. Even with solid project details, no concrete plans can work, and resources are assigned unless the project managers and team members have a concrete project roadmap on their heads. Did you know that only 33% of organizations deliver projects that can meet project objectives precisely?

If you want to achieve your project deliverables on the specified timeline, you can stay on top of your project goals and specify KPIs to keep you on track. Insulate your team members from stakeholders and get a hands-on approach to managing projects. Create the foundations for the project plan and align your deliverables with stakeholder expectations.

How to create a project roadmap?

  • Define the goals and objectives of the project: Clearly define what the project is trying to accomplish, and what success looks like. You can use workforce distribution software to categorize the work evenly depending on employee capabilities and specific job descriptions.
  • Identify the key milestones: Break down the project into smaller, manageable tasks and identify the key milestones that need to be achieved to reach the overall project goal. Talking to the stakeholders of the project, such as the project sponsor and team members, can help identify key milestones. They may have specific requirements or deadlines that need to be met, which can serve as milestones.
  • Assign ownership and deadlines: Identify who is responsible for each task or milestone, and set deadlines for when they should be completed. You can also use project management software to automate tasks. Many project management software tools have built-in milestone tracking capabilities, which can be used to identify and track key milestones for the project.
  • Create a timeline: Organize the milestones in a logical sequence and create a timeline for when each one should be completed. This will help you visualize the project’s progress and make adjustments as needed. The timeline should be concise and realistic. Don’t set unrealistic expectations based on industry standards. Instead, work on achievable deadlines with a timeline application.
  • Identify dependencies: Identify any tasks or milestones that depend on the completion of other tasks or milestones, and make sure they are scheduled in the correct order. For example, if a task cannot begin until another task is completed, the completion of the preceding task can be considered a key milestone. Prioritize to conquer.
  • Communicate the roadmap: Share the project roadmap with the team and stakeholders, so they have a clear understanding of the project’s progress and what is expected of them. You can also deploy a timesheet app to ensure every employee is on the same page without any potential hiccups or setbacks.
  • Regularly review and update: Review the project roadmap periodically, and update it as needed. Make adjustments as necessary to keep the project on track and ensure it stays aligned with the overall project goals and objectives.


Start your project roadmap one step at a time. The key is to configure technology with your conventional project blueprints. Transform your outmoded project framework and create a tech-enabled roadmap with the best employee scheduling software, workforce distribution software, or timesheet application. This can help your employees be on the same page. Keep communication streamlined, and you can get conversions without any setbacks.

Need help creating a concise and clear project roadmap? Reach out to the professionals at E-Resource Scheduler now! 

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